E1-Project management by SEA RISORSE S.p.A. - Revision history

S.trenti at 06:29, 17 July 2011

2011-07-17T06:29:19Z

A.rodeghiero at 10:00, 16 July 2011

2011-07-16T10:00:00Z

A.rodeghiero at 08:24, 16 July 2011

2011-07-16T08:24:55Z

A.rodeghiero: /* how */

2011-07-16T08:12:56Z

‎how

A.rodeghiero: /* Beneficiary responsible for implementationdiscuss */

2011-07-15T10:34:03Z

‎Beneficiary responsible for implementationdiscuss

A.rodeghiero: /* how */

2011-07-15T10:33:30Z

‎how

A.rodeghiero: /* what */

2011-07-15T10:14:36Z

‎what

A.rodeghiero: /* what */

2011-07-13T21:13:15Z

‎what

A.rodeghiero: /* Description and methods employed (max. 10.000 characters)discuss */

2011-07-13T21:12:58Z

‎Description and methods employed (max. 10.000 characters)discuss

A.rodeghiero: /* Indicators of progress (max. 2.000 characters)discuss */

2011-07-13T18:41:38Z

‎Indicators of progress (max. 2.000 characters)discuss

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 Project management aims at ensuring that project objectives are adequately achieved, on time and within the costs estimated. It also allows effective decision-making and smooth communication among partners and with the EC. It assures that project progress reports and cost statements are provided timely and accurately. This action includes all activities undertaken by the beneficiaries for the management of the project (administrative, technical and financial aspects) and for meeting the reporting and accountability obligations. The objective is to have the full control of project activities, to intervene promptly in order to give the EC the certainty of a sound management of contractual issues and to give clear indications to project staff about management rules.
-Planning, monitoring, quality assurance will be implemented by: running the technical management of work packages;  maintaining and adjusting as needed COWS plans;  monitoring pace and quality of the project;  managing the different project's activities, securing internal communication and interacting  among partners for the definition and detailed plan of the activities they lead;  identifying problems, taking; appropriate actions at proportional level;  organizing and chairing COWS meetings;  fostering gender equality; defining and managing the bridging of the project beyond the LIFE+ contract term.
+Planning, monitoring, quality assurance will be implemented by: running the technical management of work packages;  maintaining and adjusting as needed COWS plans;  monitoring pace and quality of the project;  managing the different project's activities, securing internal communication and interacting  among partners for the definition and detailed plan of the activities they lead;  identifying problems; taking appropriate actions at proportional level;  organizing and chairing COWS meetings;  fostering gender equality; defining and managing the bridging of the project beyond the LIFE+ contract term.
 Administration and communication will be implemented by: supplying all deliverables to the EC, providing financial control, subcontracting and legal documentation, and maintaining the execution of the COWS Partnership Agreement (Consortium Agreement), managing distribution of funding to the Associated Beneficiaries, informing and reporting the EC about the project's activities, secure and provide all deliverables, including the preparation of the Inception report, the progress reports, the mid-term and final reports with payment request, providing the COWS interface with EC and other relevant parties, assisting to relevant EC events, setting up and maintaining an internal documentation digital workspace for COWS, members, promoting gender equality in the project, ensuring effective coordination of knowledge management.
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 Project Coordination provides good overall strategic direction at the environmental, technical and management levels, while ensuring that COWS is running smoothly, that problems are taken care of, reports written and that all parties involved in the project receives support.
-Steering Meetings will be held every 6-9 months as the crucial and formal coordination tool. Day-to-day collaboration and coordination will be maintained directly (we remember that 2 of 3 partners have offices in the same location and the Comune of Viareggio offices are not too far from those of the coordinator) and also through the virtual environment for managing project activities (a web based project portal with rich-media capabilities). Foreseen dates of  face-to-face Steering Meetings are 21/06/2012, 07/12/2012, 02/09/2013, 27/05/2014, 18/02/2012.5, 12/05/2016.
+Steering Committees will be held every 6-9 months as the crucial and formal coordination tool. Day-to-day collaboration and coordination will be maintained directly (we remember that 2 of 3 partners have offices in the same location and the Comune of Viareggio offices are not too far from those of the coordinator) and also through the virtual environment for managing project activities (a web based project portal with rich-media capabilities). Foreseen dates of  face-to-face Steering Committees are 21/06/2012, 07/12/2012, 02/09/2013, 27/05/2014, 18/02/2012.5, 12/05/2016.
 The monitoring will be conducted by the Project Manager and other technical resources who collaborate in the activity against COWS  plan on day-to-day basis and technical monitoring project review meetings to verify general progress against overall plan and financial considerations.

← Older revision		Revision as of 10:00, 16 July 2011
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	[[Category:Project management and monitoring of the project actions]]		[[Category:Project management and monitoring of the project actions]]
		+	{{note}} '''Upload'''
		+	--[[User:A.rodeghiero\|A.rodeghiero]] 11:59, 16 July 2011 (CEST)
	==Description and methods employed (max. 10.000 characters)<sup>[[talk:{{PAGENAME}}\|discuss]]</sup>==		==Description and methods employed (max. 10.000 characters)<sup>[[talk:{{PAGENAME}}\|discuss]]</sup>==

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 ===when===
 The Project Management Action will cover the project's time span plus two month for the final administrative arrangements.
-Start: 01/06/2012 - End: 22/07/2016
+/06/2012 -22/07/2016
 ==Constraints and assumptions (max. 2.000 characters)<sup>[[talk:{{PAGENAME}}|discuss]]</sup>==

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 Reports from the Monitoring and evaluation Action C1, C2, C3 are prepared independently but will be forwarded to the Commission through this function.
-Contract and Legal task swill deal with all contractual and other legal issues of the project  (Consortium Agreement implementation and amendments,  relationships with third parties, change control and formalisation of updates to the work plan, roles and resources assignment).
+Contract and Legal task will deal with all contractual and other legal issues of the project  (Consortium Agreement implementation and amendments,  relationships with third parties, change control and formalisation of updates to the work plan, roles and resources assignment).
 A quality approach will be applied to all the work undertaken drawing up an agenda for quality as a regular part of each meeting of the Steering Committees.
-The Project Manager will: provide the COWS  project interface with the Commission, follow the  project to ensure timely execution of work, achievement of milestones and deliverables, monitor and ensure the quality of deliverables, manage review meetings, manage decisions regarding common funds, changes to plans.
+The Project Manager will: provide the COWS project interface with the Commission, follow the  project to ensure timely execution of work, achievement of milestones and deliverables, monitor and ensure the quality of deliverables, manage review meetings, manage decisions regarding common funds, changes to plans.
 The Coordinating Beneficiary appoints the Financial Officer who is responsible of payments. The Financial Officer is responsible of the faultlessness of financial transactions within the project. The Financial Officer executes the payment orders committed by the Project Manager. The Financial Officer reports to the Coordinating Beneficiary.
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 '''Methods employed:'''
-This Action is inspired by a lean approach based on a participatory approach based on clear responsibility. The reference methodology is PMBOK (Project Management Body of Knowledge) by PMI (Project Management Institute) on the background of the PCM (Project Cycle Management) approach of the EC Programme.  The two methodologies do not conflict.
+This Action is inspired by a lean approach based on a participatory approach based on clear responsibility. More detailed provisions for the management of the project will be drawn in the Partnership Agreement that will be signed among Beneficiaries following EC prescriptions.
 Each Beneficiary has one seat in the Steering Committee, which is the organism where decisions that involve legal representation powers are taken. Given that the Coordinating Beneficiary is the sole responsible of the contract face the EC, SEARIS chairs the committee  with veto power and double vote weight if there is not a majority.

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 ==Beneficiary responsible for implementation<sup>[[talk:{{PAGENAME}}|discuss]]</sup>==
 ==Expected results (quantitative information when possible) (max. 2.000 characters)<sup>[[talk:{{PAGENAME}}|discuss]]</sup>==
 The main results are:

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 Action E1 will provide overall management of COWS actions, including contracts, structure, and organization. The principal objective of this Action is to be pursued through two main groups of activities:
-#.planning, monitoring, quality assurance
+# planning, monitoring, quality assurance
-#. administration, communication
+# administration, communication
 Planning, monitoring, quality assurance will be implemented by: running the technical management of work packages;  maintaining and adjusting as needed COWS plans;  monitoring pace and quality of the project;  managing the different project's activities, securing internal communication and interacting  among partners for the definition and detailed plan of the activities they lead;  identifying problems, taking; appropriate actions at proportional level;  organizing and chairing COWS meetings;  fostering gender equality; defining and managing the bridging of the project beyond the LIFE+ contract term.
 Administration and communication will be implemented by: supplying all deliverables to the EC, providing financial control, subcontracting and legal documentation, and maintaining the execution of the COWS Partnership Agreement (Consortium Agreement), managing distribution of funding to the Associated Beneficiaries, informing and reporting the EC about the project's activities, secure and provide all deliverables, including the preparation of the Inception report, the progress reports, the mid-term and final reports with payment request, providing the COWS interface with EC and other relevant parties, assisting to relevant EC events, setting up and maintaining an internal documentation digital workspace for COWS, members, promoting gender equality in the project, ensuring effective coordination of knowledge management.
 ===how===

← Older revision		Revision as of 18:41, 13 July 2011
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	==Indicators of progress (max. 2.000 characters)<sup>[[talk:{{PAGENAME}}\|discuss]]</sup>==		==Indicators of progress (max. 2.000 characters)<sup>[[talk:{{PAGENAME}}\|discuss]]</sup>==
		+	The main indicators are (1) formal compliance with the contract, (2) the substantial compliance with the contract and the (3) focus on project objectives.

		+	The dimensions involved are both legal and value for money.
		+
		+	The measuring will be accomplished by SEARIS: the first to be carried out progress, interim and final report delivery the last one at project end.
		+
		+	For the first indicator, the threshold is a zero non-compliance notices and the means of verification is document review.
		+
		+	For the second indicator, the threshold is that all deliverables will be sent and 90% of due results available.
		+
		+	The means of verification is document review.
		+
		+	For the focus on project objectives, the threshold is that all objectives must be achieved and the means of verification is document review.

	[[Index:LIFE\|Torna all'indice]]		[[Index:LIFE\|Torna all'indice]]